How do I verify my account as an incorporated partnership (GbR or Grundstücksgemeinschaften)?

Important: This process can only be completed by the host (the primary holder on Holidu).

We'll guide you step by step through the verification process for your incorporated partnership. The process is secure, and you'll provide your information in a protected online environment.

Understanding: Incorporated vs. Unincorporated Partnerships

⚠️ Important: Know the difference

An incorporated partnership IS registered in a trade/commercial register (e.g., KG, OHG, GmbH & Co. KG in Germany, or similar registers in other countries). These are separate legal entities with their own registration numbers.

An unincorporated partnership is NOT registered in a trade/commercial register and is NOT a separate legal entity. Partners are personally liable.

Rule of thumb: If your partnership has a Handelsregisternummer (DE), is in the Registre du commerce (FR), or is listed in any official commercial register → you are an Incorporated Partnership and should follow this guide.

When to Use This Guide

You should follow this guide if your partnership is registered as:

• Germany: GbR (Gesellschaft bürgerlichen Rechts), Grundstücksgemeinschaft, KG, OHG, GmbH & Co. KG
• France: SARL, EURL, SAS, GAEC
• Spain: SL, SA, Sociedad Comanditaria
• Switzerland: AG, GmbH, KG, Kollektivgesellschaft (OHG)
• Other EU Countries: Any partnership registered in your country's commercial register

1. Verify Your Partnership Details

Before You Start: Have these documents ready

• Commercial register extract or Certificate of incorporation (current, issued within the last 12 months)
• Articles of association or Constitutional documents
• ID documents of all legal representatives and beneficial owners (passport, national ID card, or driver's license)
• Tax ID document or business registration certificate

Steps

1. Log in to Your Holidu Account

• Log in and go to the 'Account' tab
• Click 'Validate' to start the verification process
• Select Organization as your entity type
• Select Incorporated Partnership as your company type

2. Enter Your Partnership Information

Partnership Details:

• Company name (exactly as it appears in the commercial register)
• Registration number (Handelsregisternummer, SIRET, or equivalent)
• Country of registration
• Business address (registered address)
• Tax ID or VAT number
• Nature of business

3. Upload Required Documents

Commercial Register Extract (Required):

Upload a current extract from your country's commercial register, issued within the last 12 months. This must clearly show:

• Company name and registration number
• Names of all legal representatives
• Registration date
• Official seal or certification mark

Articles of Association (Required):

Upload your company's founding documents showing the structure, roles, and responsibilities of partners.

Tax Registration Certificate (If required for your country):

Upload a tax document showing the partnership's name, tax ID, and verification by your country's tax authority.

4. Add Legal Representatives and Beneficial Owners

Before You Start: Have these ready:

• Full names and addresses of all legal representatives
• Full names and addresses of all beneficial owners (individuals or entities with more than 25% ownership)
• ID documents for each person
• Ownership percentages

Steps:

1. Click "Add Representative" or "Add Beneficial Owner" as appropriate
2. For each person, provide:
   • Full name (exactly as it appears on ID)
   • Date of birth
   • Address
   • Role (e.g., Managing Director, Partner, Shareholder)
   • Ownership percentage (if applicable)
3. Verify identity using one of two methods:
   • Instant Verification (Recommended): Select your country and document type (passport, driving license, or ID card). Scan the QR code with your phone and take clear photos of the document for immediate verification.
   • Manual Upload: Upload high-quality photos of the front and back of the ID document. Verification can take up to 72 hours.
4. Repeat for all legal representatives and beneficial owners with more than 25% ownership

5. Review and Submit

• Double-check that all information matches your official documents exactly
• Ensure all required documents are uploaded and clearly legible
• Click 'Submit' to complete this step

2. Verify Your Payout Details

The bank account must be in the same name as the partnership you registered in the previous step, or be a business account that belongs to the partnership.

Choose one of the two verification methods

Instant Verification (Recommended; not available in Greece, Austria, and Italy):

• Search and select your online banking provider
• Log into your business bank account via Tink, our trusted partner
• Your banking login details are not stored — they're used only for verification
• Verification completes immediately

Manual Verification:

• Enter your business bank account details (IBAN)
• Upload a recent bank statement issued within the last 12 months
• The statement must show:
  • Company name (matching your registered name)
  • IBAN
  • Bank location (for non-EU residents)
• Click 'Next' to submit. Verification can take up to 72 hours

3. Complete Verification

• If you used Instant Verification, the status updates immediately
• If you used Manual Upload, the process can take up to 72 hours

The verification status in your Holidu account will show as "In Review". We'll do our best to complete your verification quickly. Please allow up to two weeks for the full process.

Tips for a Smooth Verification Process

• Check Document Clarity: Make sure all documents are clear, well-lit, legible, and not blurry or partially obscured
• Consistency is Key: Ensure all information matches across documents — especially company names, addresses, and registration numbers
• Use Official Documents: Always upload original or officially certified documents from relevant authorities
• Current Documents: Ensure your commercial register extract is current (issued within the last 12 months)
• Monitor Your Email: Watch your inbox for updates or any additional steps needed to complete the process
• Accurate Ownership Information: Ensure all beneficial owners with more than 25% ownership are listed with correct percentages

Common Questions About Incorporated Partnership Verification

What if my partnership is very small or just established?

Even newly registered partnerships must provide a current commercial register extract. If your partnership was just registered, you should have received official certification. Upload this as proof of your incorporated status.

What if I'm unsure whether my partnership is incorporated or unincorporated?

Check your country's commercial register or ask your accountant or lawyer. If your partnership has a registration number issued by an official authority, it is incorporated and you should use this guide.

Can I verify as an individual if my business is registered as a partnership?

No. If your business is registered as an incorporated partnership, you must verify using the organization verification process with the correct entity type. Misrepresenting your business structure may result in verification failure or account suspension.

What if one of my legal representatives or beneficial owners cannot complete identity verification?

All legal representatives and beneficial owners with more than 25% ownership must complete identity verification. If someone cannot provide an ID document, please ensure they have one ready before starting the process. Our team can assist with specific situations — use the Holidu Assistant in your account to reach our specialised team.

How long does the verification process take?

Using Instant Verification for bank account and ID checks can complete within hours. Using Manual Upload can take up to 72 hours per document. The entire process typically completes within two weeks once all documents are submitted correctly.

What if my documents are in a language other than English?

You may upload documents in your country's official language or provide certified translations. Make sure the documents are clear and legible.